How to write a characterization for an employee
As a rule, the production characteristic for an employee, the sample of which you will find below, is necessary for provision at a new duty station, where they do not know anything about the qualities of an employee, therefore they need information from outside that can facilitate his introduction to a new team.
Also, the preparation of a document may be required when transferring an employee to a new position, granting a new rank, or vice versa, depriving him of one, encouraging and degrading. Depending on the compliance of the employee with the position held, the quality of the work performed by him, as well as his attitude to his duties, the document drawn up can positively, negatively, or neutrally characterize the employee. There is a certain characteristic pattern for an employee, which we will discuss below.
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Main components
First of all, you should understand the terminology of the concept.
Characteristic- This is a written document necessary to highlight and emphasize the service and personal characteristics of a particular employee. The specified document is drawn up in any form at the enterprise where this employee carries out or carried out professional activities.
Regardless of the attitude to one's duties, a typical characteristic for an employee includes the following necessary components:
- Title of the document. In this case, "characteristic".
- Surname, name and patronymic of the employee, written in full.
- The position held by the employee. The use of abbreviations is prohibited.
- Age. You may not specify.
- Start and end time of the position.
- Awards, services to the team and the enterprise, personal and professional achievements.
- Information about completed internships, advanced training, or obtaining additional professional education.
- Evaluation of the employee's service characteristics, his ability to get along with colleagues and management in the process of work, to own the legal side of the issue.
- Assessment of personal qualities, such as mobility, rapid social adaptation, the level of stress resistance and culture.
- Information about penalties, reprimands. Typically, such information is included in characteristics that carry a negative connotation.
An example of a typical characteristic for an employee for presentation at the place of demand
Primary requirements
The characteristic of an employee from the place of work, an example of which can be found below, is written by hand or typed on a computer. This document is printed on A4 sheets. As soon as all the points set out above are detailed in the characteristic, it should be completed with an indication to whom and for what purposes it is sent.
Usually, at the end of the document, the full name of the organization that requested the designated paper is noted, the signature of the head of the organization and the head of the personnel department is put.
Mandatory to indicate the date and year of writing characteristics. The document is certified by the seal of the enterprise, which is necessary due to the lack of a generally accepted official form for writing it.
The characteristic does not have an expiration date; once written, it can be presented at any time. Having lost a form with a characteristic, the employee has the right to apply to the former employer with a second request for its preparation.
Types of characteristics and rules for writing them
Not knowing how to correctly write a characterization for an employee, a sample of which is not presented among ordinary documents, the employer may miss important details for the employee.
The size of the document depends on the employee's track record and the employer's desire to enumerate his merits.
negative
Consider how a negative characteristic is compiled for an employee, using the following example, while the term “characteristic” itself will be omitted:
Characteristic
for junior accountant of StroyInvest CJSC
Zyablikov Ilya Nikolaevich
Zyablikov Ilya Nikolaevich, born in 1986, was an employee of StroyInvest CJSC from 2014 to 2015. During his work, Ilya Nikolayevich did not show any special professional qualities, he was noticed in refusing to perform official duties with reference to reasons that could not act as excuses.
Despite the fact that the staff of our company is friendly and responsive, Ilya Nikolayevich could not find a common language with any other employee. More than once, facts of his rude attitude towards work colleagues and clients were recorded. During his career, this employee received several severe reprimands, which should have led to his correction. Information about the violations committed was entered into the employee's personal file. Since nothing of the kind happened, we were forced to part with Ilya Nikolaevich by mutual agreement.
CEO
CJSC "StroyInvest" L.A. Glushko
Seal
Head of Human Resources A. E. Koshin
09.05.2015
For awarding
Consider also a sample characteristic for an employee for awarding a certificate of honor:
Characteristic
for an employee of the landscaping sector of the State Unitary Enterprise "Zelenostroy"
Yurchenko Grigory Mikhailovich
Yurchenko Grigory Mikhailovich, born in 1990, has been an employee of the State Unitary Enterprise Zelenostroy since 2015 to the present. During his tenure, Grigory Mikhailovich showed himself as a competent, diligent and conscientious worker.
A high degree of culture, the desire for self-education and self-education, make Grigory Mikhailovich a very valuable worker who managed to find a common language not only with his superiors, but also with his colleagues. Such qualities as resistance to stress, communication skills and the ability to quickly build relationships allow Grigory Mikhailovich to complete the tasks assigned to him with double speed. Despite the short length of service in his position, Grigory Mikhailovich already has several awards, which allows us to talk about the need to award him an honorary diploma with the entry of information about such an award in the employee’s personal file and work book.
Love for work and a high degree of responsibility are the hallmarks of Grigory Mikhailovich. During the work activity, he had no reprimands and penalties.
CEO
SUE "Zelenostroy" Yu.K. intelligibly
Seal
Head of Human Resources O. Yu. Matyushina
10.07.2015
It should be noted that when compiling a local characteristic, in order to attach to the personal file of an employee who continues to work at the enterprise that issued this document, or a negative characteristic, it is necessary to have an appropriate sample. Characteristics from the place of work to the employee is issued directly at his request, or the requirement of the organization, which is the new place of his work.
The characteristic does not have an expiration date; once written, it can be presented at any time.
Positive
A positive characterization of an employee is drawn up in the same vein, without including in it moments relating to the reprimands and faults of the employee. In a positive characteristic, the qualities of an employee are described exclusively in a form that is favorable for him. An example of such a characteristic might be as follows:
Characteristic
to the assistant head of housing and communal services No. 14
Inyakina Elvira Grigorievna
Inyakina Elvira Grigoryevna, born in 1968, has been an employee of Housing and Public Utilities No. 14, since 2003 to the present. During the performance of her official duties, Elvira Grigorievna showed herself from the best side, having established herself as a professional in her field, to which she treats with great attention and love.
I would especially like to note the respect that Elvira Grigorievna managed to earn from her work colleagues and people who directly cooperate with her. The merits of Elvira Grigorievna to society and the state were more than once appreciated by both the leadership and the public.
Elvira Grigoryevna is a responsive and sociable person. Extensive experience and continuous improvement of the acquired knowledge make her a valuable personnel worker. The distinctive features of Elvira Grigorievna's character can be considered cheerfulness, honesty, and high resistance to stress. During her tenure as deputy head of housing and communal services, Elvira Grigoryevna had no reprimands or warnings.
CEO
Housing and communal services No. 14 M.I. Zhukovsky
Seal
Head of Human Resources A. D. Korkina
03.04.2016
Conclusion
So, a characterization of an employee is compiled in the form of a narrative story using a third person and making sentences in the present or past tense, which depends on the current position of the employee in the organization on behalf of which the document is given.
The size of the document depends on the employee's track record and the employer's desire to enumerate his merits. What exactly to write in the description is decided by the head of the enterprise, but usually, when compiling this document, they adhere to the generally accepted standard.
