Vehicle management. Ericos company. 1c franchisee 1c motor transport training
1C:Vehicle Management Slide 2 from Positioning of the solution “1C:Vehicle Management” is a solution developed on the 1C:Enterprise 8 platform and designed to automate business management processes and operational accounting at: specialized motor transport enterprises; not motor transport enterprises, but having transport divisions (trading companies, manufacturing enterprises);
1C: Motor Transport Management Slide 4 from What benefits do users of the program get? Company Management Interaction between departments is improving, information does not stagnate in individual departments: the mechanic entered information about scheduled maintenance - the dispatcher has the ability to control cars when issuing a license; the technical maintenance engineer entered information about insurance policies - the dispatcher, when issuing a policy, has the ability to control the expiration dates of the policies; the dispatcher calculated and processed the waybill: ready-made data on standard and actual fuel consumption appeared in the fuel and lubricants department; the financial department now has ready-made data on the scope of work performed by client; for the service and repair service, cumulative mileage has appeared for planning maintenance and monitoring tire mileage; and much more…; The efficiency of generation and reliability of analytical reports increases; Ability to keep records and analyze costs and profitability, incl. in terms of cars, clients, construction projects; Interaction with standard 1C configurations;
1C: Motor Transport Management Slide 5 from What benefits do users of the Accounting program receive? interaction between UAT and standard 1C configurations: integration into a single information database; uploading data to the power supply unit: uploading the consumption of spare parts according to repair sheets; uploading acts and invoices for services rendered; uploading data for calculating vehicle depreciation; uploading driver salary accruals; unloading unloading of drivers' salary accruals into the UPP and ZUP; generation of reports for fuel and lubricants accounting. Very often, due to the lack of automation, accounting is forced to keep records of fuel and lubricants for each vehicle (each vehicle is entered as a separate warehouse, etc.). If UAT is implemented, labor costs for such accounting will be removed from the accounting department;
50 cars) the use of orders, batch statements and printed copies is very useful. Udo" title="1C:Vehicle Management Slide 6 of What useful things do users of the Dispatch program get? Work with a list of vehicles, a vehicle card; For large motor vehicle transport operations (> 50 vehicles) it is very useful to use orders, batch statements and printing . Udo" class="link_thumb"> 6 !} 1C: Motor Transport Management Slide 6 from What useful things do users of the Dispatch program get? Working with a list of vehicles, a vehicle card; For large ATPs (> 50 vehicles), it is very useful to use orders, batch statements and printed copies. Convenient calculation fact. fuel consumption from the standard, i.e. "from the opposite"; Automatic control of the expiration of driver and vehicle documents; Ease of working with the list of mailing lists: control of undelivered mailing lists; Analytical reports on vehicle performance results; For trading enterprises, it is convenient to combine UAT and UT into a single IS and the capabilities of the order dispatcher workstation in such an IS: Based on the standard UT documents “Buyer’s Order” or “Sales of Services”, “Order for Vehicle” documents are generated. 50 cars) the use of orders, batch statements and printed copies is very useful. Udo "> 50 cars) it is very useful to use orders, batch statements and printouts. It is convenient to calculate the actual consumption of fuels and lubricants from the standard, i.e. “from the opposite”; Automatic control of the expiration of documents of drivers and cars; Ease of working with list of items: control of undelivered items; Analytical reports on the results of vehicle operation; For trading enterprises, it is convenient to combine UAT and UT into a single IS and the capabilities of the order manager’s automated workplace in such an IS: Based on documents of a standard UT “Buyer’s Order” or “ Sales of services" documents are generated "Order for a vehicle"> 50 cars) the use of orders, batch statements and printed copies is very useful. Udo" title="1C:Vehicle Management Slide 6 of What useful things do users of the Dispatch program get? Work with a list of vehicles, a vehicle card; For large motor vehicle transport operations (> 50 vehicles) it is very useful to use orders, batch statements and printing . Udo"> title="1C: Motor Transport Management Slide 6 from What useful things do users of the Dispatch program get? Working with a list of vehicles, a vehicle card; For large ATPs (> 50 vehicles), it is very useful to use orders, batch statements and printed copies. Udo"> !}
1C: Motor Transport Management Slide 7 from What benefits do users of the program get? Fuel and lubricants accounting department Setting up fuel and lubricants consumption rates; Possibility of accounting for various types of gas stations; The ability to automatically download data from processing centers; Possibility of grouping reports (fuels and lubricants, columns, vehicle models, etc.); Collapse of data in reports for accounting;
1C: Motor Transport Management Slide 10 from Interrelation of departments The main data entry center is the dispatch department Applications for vehicle work Waybills Fuel and lubricants consumption Work results for calculating the cost of customer services Work results for calculating driver salaries Data for maintenance planning
1C: Motor transport management Slide 11 from Interrelation of departments Service and repair service Repair sheets Daily orders for vehicle production Mutual settlements with car services Work results for calculating driver salaries Issuing waybills Planning the purchase of spare parts Planning and control of maintenance Control of vehicle documents
1C: Motor Transport Management Slide 14 from UAT and the main ways to increase profitability The financial crisis is hitting the real sector of the economy hard, incl. and for motor transport enterprises It is necessary to make anti-crisis decisions Optimization of costs for fuels and lubricants and repairs; Optimization of tariffs for transport services; Optimization of driver salary costs; Optimizing the useful use of vehicles; Increasing labor productivity by automating routine work;
1C: Motor Transport Management Slide 15 from Optimizing repair costs in UAT When repairing motor vehicles, it is necessary to estimate the costs for each car and prevent individual cars from turning into “black holes” that require constant capital investment. Report “Rating of cars by repair costs”: Allows you to analyze cars according to the following indicators: Total amount of repairs, incl. cost of installed labor and cost of work; Repair cost per 1 km. mileage;
1C: Motor Transport Management Slide 16 from Optimizing fuel and lubricant costs in UAT Expenses for fuel and lubricants are one of the main cost items for motor transport enterprises and one of the main income items for drivers. The capabilities of the 1C:Vehicle Management program allow you to: easily identify fuel burns on vehicles; conduct a comparative analysis of the work of different drivers on the same car; automatically download data from processing centers and compare them with receipts provided by drivers to identify “wrong” receipts;
1C: Motor Transport Management Slide 19 from Profitability analysis and optimization of tariffs for services in UAT In times of crisis, motor transport enterprises have a reduced number of orders and, consequently, increased competition. Enterprises must be prepared to reduce their tariffs. The 1C: Motor Transport Management program allows you to analyze the profitability of services provided by counterparties and make informed decisions on changing tariffs;
1C: Motor Transport Management Slide 20 from Optimizing the useful use of vehicles For motor transport enterprises, especially during a crisis, idle expensive equipment is unacceptable. It is important to load the vehicles you use as much as possible in order to recoup depreciation and make a profit. The 1C:Vehicle Management program allows you to analyze equipment downtime and calculate key indicators: fleet utilization rate; empty run ratio;
1C: Motor Transport Management Slide 21 from During a crisis, it is important to look for ways to optimize such an important budget item as wages. In motor transport enterprises, drivers’ salaries are often calculated based on salaries. With such a payment system, drivers do not understand what specific work they receive money for. The 1C:Vehicle Management program allows you to move away from the “salary” scheme for calculating wages and switch to calculating wages for actual work performed, which can be automatically calculated based on the data from waybills Optimizing the useful use of vehicles
1C: Motor Transport Management Slide 22 from Optimizing the cost of drivers' salaries Accruing drivers' salaries based on salaries Drivers do not understand what specific work they receive money for Accruing drivers' salaries based on tariffs Drivers' salaries for actual work performed This is bad A that is good
1C: Motor Transport Management Slide 25 from Construction organizations Implementation costs: setting up UAT: order accounting; setting tariffs for clients; setting up the calculation of drivers' salaries and recording their output; loading data from old IS; user training; What you need to be prepared for when implementing
1C:Vehicle Management Slide 27 from Working with demo versions of programs The 1C-Rarus company provides access to work with demo databases of software products: “1C:Vehicle Management”; “Vehicle management. Construction equipment and mechanisms"; “Vehicle management. Passenger transportation and taxi"; "1C-Rarus: Transport logistics and forwarding"; in terminal server mode. Send applications by email
1C: Motor transport management Slide 28 from System block diagram Transportation accounting module Freight transportation and special transport Freight transportation and special transport Passenger transportation by buses Passenger transportation by buses Passenger taxi transportation Passenger taxi transportation Dispatch module Accounting for orders for motor transport Accounting for orders for motor transport Formation of tasks and orders Formation of tasks and orders orders Issuing waybills Issuing waybills Accounting for the issuance of fuel and lubricants Accounting for the issuance of fuel and lubricants Accounting for fuel consumption Accounting for fuel and lubricant consumption Fuel and lubricant accounting module Loading data from processing centers Loading data from processing centers Accounting for direct costs Accounting for direct costs Accounting for indirect costs Accounting for indirect costs Cost accounting module Control of documents of vehicles and drivers Control of documents of vehicles and drivers Maintenance planning Maintenance module Accounting for tires and batteries Accounting for tires and batteries Price lists and tariffs Price lists and tariffs Generation of invoices and acts for services Formation of invoices and acts for services Mutual settlements module Calculation of the cost of services Accounting for drivers' output Accounting for drivers' output Calculation of accrued wages Calculation of accrued salary Driver work accounting module Generation of a time sheet Formation of a working time sheet Short-term planning of vehicle work Short-term planning of vehicle work Long-term planning of vehicle work Long-term planning of vehicle work Plan-fact analysis Planning module Warehouse accounting of spare parts Warehouse accounting of spare parts Warehouse accounting module Warehouse accounting of tires and batteries Warehouse accounting of tires and batteries Accounting for repair orders Accounting for repair orders Accounting for completed repairs Accounting for completed repairs Repair accounting module Working with electronic catalogs of spare parts Working with electronic catalogs of spare parts
1C: Motor Transport Management Slide 29 from the List of tasks solved by the dispatch service: Registration of orders for motor transport: Accepting orders both from third-party customers and from divisions of the organization; Ability to track order execution; Placing group and long-term orders; When an order is accepted, the possibility of its execution is controlled; Formation of orders and selection of vehicles: Orders are generated both automatically based on orders and entered manually; When forming orders, the availability of vehicles is controlled; Based on the order, waybills are automatically issued; Ability to track order execution; Convenient graphical interface for order distribution; Issuing waybills: Batch issuing and automatic printing mode; Manual input mode p/l; Batch printing of waybills is possible on both double-sided and single-sided printers; "Dispatching" module Dispatch module Accounting for orders for motor transport Accounting for orders for motor transport Formation of tasks and orders Formation of tasks and orders Issuing waybills Issuing waybills
1C: Motor Transport Management Slide 30 from the “Dispatcher” module The accuracy of the registration of P/L is achieved through the interaction and use of operational information from the following subsystems: Production and technical department (PTO). The dispatcher has an operational picture of the condition of the vehicle fleet, taking into account the maintenance plan; Repair service. The dispatcher makes decisions taking into account the fact that part of the fleet is being repaired; Human Resources Department. The dispatcher makes decisions taking into account operational information about drivers; Scheduled maintenance is approaching There are overdue documents Dispatch module Accounting for orders for motor transport Accounting for orders for motor transport Formation of tasks and orders Formation of tasks and orders Issuing waybills Issuing waybills
1C: Motor Transport Management Slide 31 from the “Dispatch” module Dispatching module Accounting for orders for motor transport Accounting for orders for motor transport Formation of tasks and orders Formation of tasks and orders Issuing waybills Issuing waybills
1C: Motor Transport Management Slide 32 from the List of tasks solved in the “Transportation Accounting” module: Preparation of waybills of the following types: Passenger car (Form 3); Time-based truck (Form 4-P); Truck piecework (Form 4-C); Special vehicle (Form 3 special); Intercity car (Form 4-M); Buses (Form 6C); Individual entrepreneurs; Calculation of the output of vehicles and drivers using various customizable indicators; Calculation of standard and actual fuel consumption: Separate calculation of consumption for an unlimited number of mechanisms and equipment has been implemented; It is possible to take into account interchangeable types of fuel; Implemented adjustment of the accuracy of calculation of fuel consumption and remaining fuel in tanks; It is possible to calculate the actual flow rate from the standard one; Transportation accounting module Freight transportation and special transport Freight transportation and special transport Passenger transportation by buses Passenger transportation by buses Passenger transportation by taxi Passenger transportation by taxi
1C: Motor Transport Management Slide 33 from the List of tasks solved in the module “Fuel and Lubricants Accounting” Accounting for the receipt and issue of fuel and lubricants: Refueling from the enterprise warehouse; Gas stations for cash; Gas stations using plastic cards; Gas stations using coupons; Setting fuel consumption standards for vehicles, mechanisms and equipment: All algorithms are implemented in accordance with the order of the Ministry of Transport; Consumption standards are calculated for the following indicators: Mileage (taking into account the weight of the additional trailer and equipment); For transport work; Special for work equipment; For heater operation; Idle with the engine on; To start the engine; The delivery includes processing for downloading a directory of vehicle models with fuel consumption standards (about 500 models); Module "Fuel and lubricants accounting" Accounting for the issuance of fuel and lubricants Accounting for the issue of fuel and lubricants Accounting for fuel consumption Accounting for fuel consumption Fuel and lubricant accounting module Loading data from processing centers Loading data from processing centers
1C: Motor Transport Management Slide 34 from the List of tasks solved in the module “Fuel and Lubricants Accounting” Taking into account seasonal norms and special working conditions; Setting up a table of dependence of changes in fuel consumption standards on temperature: Demanded in areas with frequently changing temperatures; The dispatcher just needs to indicate the air temperature when issuing the waybill and the program will automatically adjust the standard fuel consumption; Setting up interchangeable analogues of fuel and lubricants; Possibility of maintaining volumetric and mass accounting of fuel; Loading data from processing centers for fuel refills: To date, processing has been implemented for: LukoilInterCard; Sibneft; TNK Magistral; Autocard; Module "Fuel and lubricants accounting" Accounting for the issuance of fuel and lubricants Accounting for the issue of fuel and lubricants Accounting for fuel consumption Accounting for fuel consumption Fuel and lubricant accounting module Loading data from processing centers Loading data from processing centers
1C: Motor Transport Management Slide 35 from the “Fuel and Lubricants Accounting” module You can see the breakdown of fuel consumption right in the waybill Accounting for the issue of fuel and lubricants Accounting for the issue of fuel and lubricants Accounting for fuel consumption Accounting for fuel consumption Accounting for fuel and lubricants Fuel accounting module Loading data from processing centers Loading data from processing centers
1C: Motor Transport Management Slide 36 from the List of tasks solved in the “Accounting for Mutual Settlements” module Setting up price lists and tariffs for transport services: Tariffs can be configured for any generation parameters; Configuring the applicability of tariffs for certain vehicle models, vehicles, routes, construction projects; Wide range of options for customizing tariffs based on the volume of work performed; Taking into account restrictions for the minimum amount of work; Automatic filling of technical specifications based on waybills; Automatic calculation of the volume and cost of services provided; Formation of relevant accounting documents in standard 1C configurations; Module “Accounting for mutual settlements” Price lists and tariffs Price lists and tariffs Generation of invoices and acts for services Generation of invoices and acts for services Mutual settlements module Calculation of the cost of services
1C: Motor Transport Management Slide 38 from the Module “Accounting for Drivers’ Work” List of tasks solved in the module “Accounting for Drivers’ Work” - accounting for working hours Accounting for drivers’ output; Recording of drivers' working hours: Recording of drivers' work according to calendars and schedules; Formation of time sheets; Accrual of drivers' salaries; Accounting for drivers' output Accounting for drivers' output Calculation of accrued salary Calculation of accrued salary Module for recording the work of drivers Generating a time sheet Generating a time sheet
1C: Motor Transport Management Slide 39 from the List of tasks solved in the module “Accounting for Drivers’ Work” - salary calculation Using various methods of calculating salary: piecework, based on revenue, constant additional payments, a fixed amount; Flexible options for setting salary tariffs: Tariffs can be configured for any generation parameters; Configuring the applicability of tariffs for certain vehicle models, vehicles, routes, construction projects; Different tariffs for different organizations; Tariffs can be combined into tariff plans. This is relevant for organizations with a large number of drivers; Drivers can be assigned both tariffs and tariff plans; Module "Accounting for the work of drivers" Accounting for the output of drivers Accounting for the output of drivers Calculation of accrued salary Calculation of accrued salary Module for accounting for the work of drivers Generating a time sheet Formation of a time sheet
1C: Motor Transport Management Slide 40 from the “Driver Work Accounting” module List of tasks solved in the “Driver Work Accounting” module - salary calculation Tariffs can be grouped for vehicle models, construction projects, routes Tariffs can be adjusted depending on the amount of work
1C: Motor Transport Management Slide 41 from the List of tasks solved in the “Repair Accounting” module Provides accounting of repair work carried out, TO: Accounting for repairs in its own repair area; Accounting for repairs at third-party car services; The work carried out is taken into account using reference information on time standards; The ability to connect electronic catalogs of spare parts is being developed; Module “Accounting for repairs” Accounting for repair orders Accounting for repair orders Accounting for completed repairs Accounting for completed repairs Repair accounting module Working with electronic catalogs of spare parts Working with electronic catalogs of spare parts
1C: Motor Transport Management Slide 42 from the List of tasks solved in the “PTO” module Control of documents for vehicles and drivers: Medical certificates, water records. certificates, visas, etc.; Insurance policies, permits and licenses, etc.; Accounting for vehicle mileage and equipment operating hours; Automatic control of scheduled maintenance: Unlimited number of types of maintenance; Possibility of setting up maintenance control according to any production parameter (mileage, time in operation, etc.); Possibility of setting up maintenance control according to the principle “Every km. but at least once a year"; Accounting for tires and batteries: Separate warehouse accounting for tires and batteries; Possibility of group posting (so as not to manually enter each tire into the directory); Accounting for mileage and wear, monitoring replacement timing; Road accident recording; "PTO" module Control of vehicle and driver documents Control of vehicle and driver documents Maintenance planning PTO module Accounting for tires and batteries Accounting for tires and batteries
1C: Motor Transport Management Slide 45 from the “Cost Accounting” module List of tasks solved in the “Cost Accounting” module Flexible configuration of cost analytics; Ability to customize cost plans by items and accounts, vehicles, columns, contractors; Distribution of indirect costs according to various algorithms: Proportional to the book value of cars; Proportional to the volume of output (mileage, operating time, etc.) Accounting for direct costs Accounting for direct costs Accounting for indirect costs Accounting for indirect costs Cost accounting module
1C: Motor transport management Slide 50 from Options for working solutions Independent work; Work as part of standard configurations: Easy integration into standard configurations using the “Combining Configurations” mode and a minimum of manual actions; In “Motor transport management. Passenger transportation and taxis" does not use modified objects of standard configurations; Manager for generating documents of standard configurations: Generation is performed for any period; Control of previously generated documents is carried out - for one UAT document it is impossible to generate a standard configuration document twice; Enterprise accounting Enterprise accounting Trade management Trade management UPP
1C: Motor Transport Management Slide 51 from Solution operation options Work as part of standard configurations: Manager for generating documents of standard configurations: Waybill Refueling fuels and lubricants OS generation Advance report Internal movement Mileage (or any production parameter) Nomenclature of fuels and lubricants Refueling for cash Refueling for from the BP warehouse, UT, UPP BP, UPP BP, UT, UPP Receipt of goods and services Nomenclature of fuels and lubricants Refueling using cards and from the supplier BP, UT, UPP
1C: Motor Transport Management Slide 52 from Options for the solution Work as part of standard configurations: Manager for generating documents of standard configurations: Repair sheet TTD Implementation of services Nomenclature of services Receipt of services Repair in a car service Nomenclature of services Requirement-invoice Nomenclature of spare parts Repair in own repair shop. zone BP, UT, UPP UPP, BP, UT BP, UT, UPP Accrual of driver salaries Accrual of salary Amount of accrued salary BP UPP
1C: Motor Transport Management Slide 53 from Solution operation options Work as part of standard configurations: Manager for generating standard configuration documents: You can generate standard documents only for new UAT documents Commodity transport documents can be processed only for the selected counterparty Either one general document of a standard configuration is generated, or individual documents
1C:Vehicle Management Slide 54 from Pricing policy and delivery options Prices 1C Platform Product name Additional license for 1 r.m. C:Vehicle Management. Basic supply Additional license for 5 rubles. Additional license for 10 r.m. Additional license for 20 rubles. Additional license for 50 rubles. Additional license for 100 rubles
1C:Vehicle Management Slide 55 from Conclusion You can get additional information about the 1C:Vehicle Management program: On the websites of the 1C and 1C-Rarus companies: and At the email address. mail Or by phone: (495), The 1C-Rarus company provides access to work with demo databases of all transport solutions in terminal server mode. To gain access, you must send an application in any form to the email address
The 1C: Motor Transport Management 8 system is designed to automate key tasks of motor transport enterprises and transport departments of any company. Allows you to plan the operation of a vehicle fleet, including repairs and maintenance, manage vehicle maintenance costs, process orders for transport services, control mutual settlements with customers, and generate analytical reporting. To monitor the actual location and movements of vehicles, a satellite monitoring system is built into the configuration.
The program is developed on the 1C:Enterprise 8 platform, which allows it to be used not only independently, but also easily integrated with any other programs and organizations of any other profile.
Functionality of the 1C Enterprise 8 Vehicle Management system
The configuration includes the following subsystems:
- Order management and dispatch;
- Satellite monitoring of vehicles;
- Accounting for repairs and maintenance;
- Accounting for fuel and lubricants;
- Cost accounting;
- Planning;
- Budgeting;
- Flow of funds;
- Mutual settlements with customers;
- Driver work records.
Managing orders and dispatching in the 1C Vehicle Management program
The functionality of the subsystem allows:
- · Register and process external and internal transport orders. When processing an order received from an external counterparty, the system automatically monitors the presence of receivables;
- · Select available vehicles to fulfill orders taking into account specified criteria. You can exclude from the search vehicles that are under repair, and those whose insurance is expiring or whose inspection is approaching;
- · Generate waybills;
- · Generate analytical reports on order fulfillment.
Transport monitoring
The subsystem allows you to use the functionality of the 1C: GLONASS/GPS Satellite Monitoring Center system in the 1C Enterprise 8 1C Vehicle Management program or integrate it with other solutions for transport monitoring - Omnicomm, Dynafleet, etc. Using this subsystem, the 1C Vehicle Management program quickly downloads data received from telematics equipment connected to vehicles: location, mileage, speed and direction of movement, fuel consumption, etc. The system continuously monitors the operation of vehicles and records the occurrence of configured events: draining fuel, deviation from the route, failure to comply with the speed limit, pressing the panic button. This helps to monitor the operation of the vehicle fleet online, optimize transportation logistics, identify reserves to reduce the costs of completing transport tasks, and prevent fuel drains and inappropriate use of vehicles. When you connect the “1C: GLONASS/GPS Satellite Monitoring Center” system to “1C: Vehicle Management 8”, the following functions become available
- Monitoring the location of each vehicle and its route on electronic maps;
- Monitoring the actual mileage of vehicles;
- Speed control;
- Receiving and analyzing additional data from sensors installed on vehicles;
- Connecting an SOS panic button;
- Generating operational reports on the operation of transport (mileage, fuel consumption, routes, parking, etc.).
VET
Allows you to manage the technical condition of the vehicle fleet:
- Keep records of vehicles and equipment in one 1C database;
- Monitor the technical condition of vehicles and equipment;
- Control the validity of documents - insurance policies, permits;
- Monitor the timing of approaching technical inspections, adjust maintenance standards taking into account production;
- Keep records of tires, batteries and additional equipment (first aid kits, walkie-talkies);
- Keep records of road accidents, generate reports that allow you to analyze the causes of accidents, identify opportunities to reduce the risks of road accidents, estimate the costs of repairs minus insurance payments.
Fuel and lubricants accounting
This subsystem allows you to organize operational control over fuel consumption:
- Insist on fuel consumption rates, incl. taking into account seasonal and other allowances;
- Take into account the arrival of fuel, as well as its delivery, including taking into account the conditions for its receipt: from a warehouse, from a supplier, for cash, by bank card, by coupons. The ability to automatically download data on gas stations from the processing centers of major fuel suppliers has been implemented - at any time you can check how much fuel was actually poured into the tank, and how much the driver indicated in the receipt.
- Monitor actual fuel consumption. The actual consumption of fuel and lubricants is calculated based on the mileage data in the waybills. In addition, you can calculate fuel consumption by purpose: for starting the engine, for mileage, for heating the interior, for ensuring the operation of additional equipment, etc.
Accounting for repairs and service maintenance
The subsystem allows:
- Keep records of orders for service work and repairs;
- Record repair work and scheduled maintenance, replacement of batteries and tires, installation of additional equipment;
- Plan the workload of workshops in repair departments;
- Write off spare parts from the warehouse;
- Keep records of the driver’s working hours spent on performing repairs on his own;
- Generate various analytical reports - on requests received for repairs and maintenance, work performed, approaching maintenance deadlines and wear of units, etc.
Inventory control
The subsystem is designed to organize operational accounting of spare parts and components. Give a chance:
- Register the receipt, movement and write-off of materials and goods;
- Maintain detailed records of tires, batteries, additional equipment and components;
- Automatically check the balances of spare parts and fuels and lubricants in warehouses when generating documents for consumption (“Repair sheet”, “Refilling fuels and lubricants”;
- Generate detailed reports on material and fuel consumption.
Mutual settlements with customers of transport services
The subsystem allows:
- · Set tariffs for various groups of customers, categories of transport and routes;
- · Calculate the cost of transport services;
- · Generate accompanying documents - invoices, acts, registers;
- · Prepare analytical reports.
Planning
The subsystem contains a wide range of tools for planning the work of transport departments. Allows:
- For the selected period, create plans in the context of individual cars, types of vehicles, product groups, etc.;
- Perform plan-fact analysis, automatically generating actual indicators based on waybill data.
Budgeting
The subsystem allows you to create forecast balances, income and expense budgets, monitor compliance with budgets, prepare analytical reports, and evaluate discrepancies between planned and actual indicators. This helps to rationally plan the inflow and outflow of funds, the financing of the transport department as a whole and each vehicle separately - taking into account its model and category, and predict the financial condition of the organization for any period.
Driver work records
The subsystem allows:
- Calculate the working time of drivers when processing waybills and repair sheets and automatically fill out a time sheet;
- Calculate wages according to various motivation schemes: fixed salary, percentage of revenue, piecework payment based on output, various bonuses and additional payments. It is possible to set different wage rates taking into account routes, types of vehicles, contractors;
- Upload information about accrued salaries into other 1C-based software products (“1C: Accounting 8”, “1C: Salaries and HR Management”, “1C: ERP”) for calculating taxes and generating reports.
Cost accounting
The subsystem allows:
- Take into account costs both for the entire fleet and for each specific vehicle. The amount of direct costs in this case - the cost of fuel, repairs and maintenance, depreciation, wear and tear of tires and components - is calculated automatically based on data from repair and waybills. Indirect costs can be distributed in proportion to the cost or mileage of the vehicle, or in equal shares for each vehicle;
- Generate detailed reports on the costs of maintaining transport and performing transport tasks - by cost item, client, department;
- Evaluate the profitability of transport.
“1C Enterprise 8 Vehicle Management PROF” - advanced capabilities
The configuration contains advanced vehicle management capabilities. Can be used to automate large transport enterprises and corporate fleets. The main package of the PROF version includes all subsystems of the 1C Vehicle Management program. In addition, additional functions are implemented:
- In the order management and dispatching subsystem, the ability to automatically control debt to counterparties when processing applications for cars has been added. Added voucher forms for construction equipment. An automated workstation has been implemented for operational planning of vehicle operation;
- The repair and maintenance accounting subsystem allows you to plan the workload of repair shops;
- The VET subsystem provides for the possibility of electronic coordination of object movement processes (registration, deregistration, movement between departments). New reports added.
The solution effectively implements management and operational accounting, has ample opportunities for reporting, and has a built-in satellite monitoring system. The system allows you to effectively optimize vehicle operating costs.
The software product is implemented on the platform 1C:Enterprise 8.
Integrated into 1C:ERP
It is possible to purchase a software product and install it on your territory, it is possible to work according to the scheme SAAS– Software as a service (hosting)
The joint solution "1C: Motor Transport Management Standard" was developed on the 1C Enterprise 8 platform and is intended to automate management and operational accounting in motor transport enterprises and organizations, as well as in motor transport departments of trade, manufacturing and other enterprises that use motor vehicles for their own needs. The solution is an independent product developed on the 1C:Enterprise 8 platform, which does not require the purchase of additional products on the 1C 8 platform.
Program "1C: Motor Transport Management Standard"consists of eight main subsystems(Figure 1):
- Dispatch subsystem;
- VET subsystem;
- Subsystem for accounting for fuels and lubricants;
- Repair accounting subsystem;
- Warehouse accounting subsystem;
- Subsystem of mutual settlements;
- Driver work accounting subsystem;
- Cost accounting subsystem.
Rice. 1. Block diagram pprogram "1C:Vehicle Management Standard"
Control room subsystem
The dispatch subsystem of the program is designed for accepting orders, issuing orders for the release of vehicles and generating route sheets, generating and processing waybills.
Orders for vehicles in 1C can be accepted both from third-party contractors and from internal divisions of the company. The order specifies the transportation route, cargo parameters, and vehicle requirements. The program provides tracking of partially completed orders.
The issuance of orders for the production of cars in 1C takes into account the various operating modes of the vehicle and the work schedules of drivers. In this case, the program automatically checks whether the car is suitable for the flight according to the following indicators:
- the car is not under current repair;
- the vehicle has no upcoming scheduled maintenance;
- The car does not have expired documents (MTPL policy, any certificates, etc.).
These orders are used for batch issuance of waybills. IN 1c vehicle management order looks like this:
The 1c vehicle management program allows you to issue and process waybills of the following types:
- Time-based truck (Form No. 4-P);
- Truck piecework (Form No. 4-C);
- Special vehicle (Form No. 3 special);
- Intercity car (Form No. 4-M);
- Construction machine (ESM2);
- Non-public bus (form No. 6 special);
- Passenger car (Form No. 3);
- Waybills for individual entrepreneurs.
Based on the waybill data, the 1C program allows you to generate a variety of analytical reports:
- Vehicle production report;
- Mileage report;
- Equipment operating time report;
- Downtime report;
- Journal of waybills (form TMF-8);
- Vehicle operation card;
- Statement of technical and operational indicators of vehicles;
- Vehicle condition diagram.
Functionality of the program 1 Allows users to track the condition of cars, for example:
- The car is scheduled for a trip (the order has been issued);
- The car is in transit;
- The car is being repaired;
- The car is preserved, etc.
The execution of documents such as vehicle release orders, waybills, and repair sheets automatically change the condition of the vehicle. In addition, the 1C user, using a special document “Vehicle Disposition”, can specify any state and location of the vehicle. Data on the condition of the vehicle is clearly presented in the corresponding program report 1c vehicle management:
Program subsystem 1C Vehicle Management fuel and lubricants accounting
The subsystem is designed to set fuel consumption rates, record receipt, issue and consumption of fuels and lubricants.
The receipt and issue of fuel and lubricants is documented in the documents “Receipt of goods” and “Refilling of fuel and lubricants”; fuel consumption is calculated in waybills. In case of returning fuel from a vehicle to a warehouse, special documents are provided for draining fuel and lubricants.
The 1C program implements the ability to design the following types of gas stations:
- From warehouse;
- For cash;
- By plastic card;
- By coupons;
- From the supplier.
For cases of refueling using plastic cards, the program implements additional accounting capabilities - loading data from reports with refueling details and automatic comparison with data entered based on driver receipts. The program delivery includes processing for downloading data on gas stations of the following processing centers:
- Lukoil-Intercard;
- Autocard;
- Sibneft;
- TNK-Magistral;
- Gazpromneft.
For other processing centers that are not included in this list, but provide fuel detail reports in electronic form in an open format (DBF, Excel, txt, etc.), with minor modifications, you can also implement automatic loading of this data into the program and their further verification with driver reports.
Fuel consumption is calculated in the waybill when it is processed. Standard consumption is calculated according to consumption standards, which are configured in the "Vehicle Models" directory. All calculation algorithms are implemented in strict accordance with the order of the Ministry of Transport and allow you to calculate the following types of fuel consumption:
- linear mileage consumption;
- expenses for transport work and changes in own weight;
- heater operating costs;
- special work expenses equipment;
- expense of additional operations;
- engine starting consumption;
- mileage consumption when performing special work;
- consumption when idle with the engine running.
In addition, the program takes into account seasonal allowances for fuel consumption, as well as allowances for work in difficult conditions.
The resulting data on the movement of fuel and lubricants are presented in the following reports:
- Fuel and lubricants movement list;
- Statement of receipt and consumption of fuels and lubricants;
- Fuel and lubricant refills;
- Comparison sheet for fuel consumption by drivers;
- Statement of issuing coupons for fuel and lubricants;
- Comparison sheet for gas stations using plastic cards.
Repair and maintenance accounting subsystem
The subsystem is designed to record orders for repairs and servicing of vehicles, record repairs performed and scheduled maintenance, replace tires and batteries, and additional equipment. The program allows you to keep records of repairs performed both in your own repair area and in third-party car services.
Repair orders are registered with “Preliminary repair order” documents, which indicate the vehicle, the reason for the request, a list of faults and spare parts. In case of repairs carried out at a third-party car service center, a preliminary repair order can be printed in the following form:
Based on preliminary orders, the program generates repair sheets - documents recording completed repairs, maintenance, replacement of tires and batteries. If repairs are carried out at your own repair zone, the “Repair List” document writes off spare parts from the company’s warehouse, and if repairs are carried out at a third-party car service center, the document indicates the quantity and cost of work performed. If drivers are involved in repairs, the time spent on work will be included in the drivers’ time sheet.
Analysis of completed repairs can be carried out using various reports:
Warehouse subsystem
The subsystem is designed to carry out warehouse operations: receipt of goods and materials at the warehouse, internal movement between warehouses, write-offs, and inventory taking. Write-off of materials can be performed in one of the following ways: FIFO, LIFO and average.
Tires, batteries, first aid kits and other equipment are included in separate warehouse accounting, since such equipment must be taken into account in the context of each unit. For tires and batteries, detailed technical information is recorded:
The program also provides opportunities for group posting of tires and batteries, which can significantly reduce the time when entering documents.
Subsystem for accounting for transport services provided
The mutual settlements management subsystem implements the functions of accounting for price lists and tariffs, calculating the cost of transport services, generating invoices, acts and registers for services rendered.
Driver work accounting subsystem
This subsystem implements two main tasks: recording the output and working hours of drivers and calculating wages based on waybills.
Calculation of drivers' working time is carried out when processing waybills and repair sheets. In addition, it is possible to use special documents to introduce various deviations in the use of working time by drivers. Based on these data, a time sheet is automatically generated - a unified form T13.
The calculation of accruals for drivers' wages in the program is carried out in various ways:
- At piece rate based on output;
- Percentage of revenue;
- Percentage of other charges;
- Fixed amount;
- Supplement for night hours.
Cost accounting subsystem
The program's cost accounting subsystem allows you to keep track of direct costs, distribute indirect costs between cars, receive reports on costs by car, cost items, clients and departments, as well as analyze the profitability of each car. The ability to configure different cost plans allows you to take into account in different ways the costs when cars provide services to third-party clients and the costs when using cars for official, intra-business purposes.
Cost reports can be obtained in various analytics sections, for example, in the context of cars:
or by customer:
Integration with other systems
The interaction of the "1C:Vehicle Management Standard" configuration with standard 1C configurations can be performed in two ways:
- By uploading/downloading data;
- By combining it into a single information base.
1C Vehicle Management Standard RUB 22,500
1C Vehicle management PROF 45,900 rub.
1C Transport Enterprise Management RUB 306,000
1C Satellite Monitoring Center RUB 25,000
Subsystems 1C Vehicle Management
This program includes eight main subsystems:
- control room;
- accounting of fuels and lubricants;
- repair accounting;
- inventory control;
- accounting of drivers' work;
- cost accounting.
Control room
This subsystem is needed in order to accept orders for vehicles, create route sheets, issue orders for vehicle release, generate and process waybills. 1C Autotransport provides tracking of incompletely completed orders.
Orders can be accepted both from third-party contractors and from internal departments of the organization. The order specifies the transportation route, cargo characteristics and vehicle requirements.
In order to release the car, an order statement is created that takes into account the various modes of operation of the vehicle, as well as the work schedules of the drivers. The program automatically checks whether the car is suitable for the required trip based on the following indicators:
- the car is not currently being repaired;
- the car does not have an upcoming maintenance scheduled;
- the car does not have expired documents (insurance policy, various certificates, etc.).
1C motor transport 8.3 uses order data when batch issuing each waybill. The program makes it possible to write out and process the following types of waybills:
- form No. 4-P – temporary cargo vehicle;
- form No. 4-C – piecework truck;
- form No. 3 special - special vehicle;
- form No. 4-M – intercity car;
- ESM2 – construction machine;
- Form No. 6 special – non-public bus;
- Form No. 3 – passenger car;
- waybills for individual emergency situations.
Fuel and lubricants metering subsystem
This subsystem in the “1C Rarus - Vehicle Management” program is designed to set fuel consumption rates, take into account receipts, issue and consume fuel. The issuance and receipt of fuels and lubricants is documented in the documentation “Refilling fuels and lubricants” and “Receipt of goods”. In the event that fuel is delivered from the vehicle to a warehouse, then special documentation is provided for draining fuels and lubricants.
This subsystem has the ability to register the following refills:
- from warehouse;
- by plastic card;
- in cash;
- from the supplier;
- by coupons.
VET subsystem
The main purpose of the technical maintenance subsystem, available as part of “1C Motor Transport Management PROF”, is to maintain a directory of vehicles, control the time of replacement of batteries and tires, record the production of equipment and vehicles, plan maintenance, data on road accidents, control the expiration of validity of various documentation, such , such as: insurance policies, driver's licenses, medical certificates, etc.
Repair accounting
This subsystem is designed to record orders for service and necessary repairs of vehicles, record scheduled maintenance and repairs performed, replace tires and batteries, as well as other additional equipment.
Vehicle management 1C allows you to record repairs carried out both in the company’s personal repair area and in third-party ones.
Repair orders are registered with pre-order documents for repairs, which indicate the reason for the request, the specific vehicle, a list of breakdowns and necessary spare parts. If the repair will be carried out in a third-party workshop, then the repair request can be printed.
Warehouse subsystem
This subsystem is necessary for carrying out various warehouse operations, such as:
- receipt of materials and goods to the warehouse;
- internal movements between different warehouses;
- carrying out inventories;
- write-off
Separate warehouse accounting of the “Vehicle Management 1C” program contains accounting of first aid kits, tires, batteries, and other equipment, because this equipment must be taken into account when describing each unit. The program also has the possibility of group posting of complete sets, thanks to which you can significantly save time when entering documentation.
Settlement subsystem
This subsystem implements the functions of accounting for tariffs and price lists, generating invoices, calculating the cost of providing transport services, and acts for services provided. The tariff directory is a complex hierarchical structure that allows you to configure different areas of validity of price lists: for routes, counterparty agreements, as well as for vehicle models.
Tariffs in the 1C UAT program can be set for any of the production parameters; the application allows you to configure the dependence of the tariff on the work performed, and set fixed tariffs.
Driver work records
There are two main tasks here:
- the production and working hours of drivers are taken into account;
- wages are calculated based on waybills.
Drivers' working time is calculated during the processing of repair and waybills. Payroll is calculated in several ways:
- percentage of revenue;
- from production at piece rates;
- percentage of other charges;
- additional payment for night work;
- a fixed amount.
Cost accounting subsystem
The “Vehicle Management 1C” program allows you to account for direct costs, distribute various indirect costs between vehicles, receive cost reports, and also analyze the degree of profitability of each vehicle.
conclusions
Having analyzed all the above-described functions and capabilities of the “Vehicle Management 1C 8” program, we can come to the conclusion that this tool is very useful for both small companies and large corporations that have their own fleet of vehicles.
If you decide to buy 1C Vehicle Management 8 from us today, you for free get:
- first 3 months of support, consultations and updates
- delivery in Moscow and regions
- installation
After purchasing 1C UAT, in order to fully use the potential of the program, it must be implemented by specialists. A "standard implementation" usually includes:
- System installation;
- Entering initial data on machines, fuels and lubricants, mutual settlements, etc.;
- User training;
- Developing the system to suit the company's specific needs.
After the implementation of 1C vehicle management 8, the program must be supported. This can be done either on your own or with the help of third-party specialists. Typically, support includes:
- System update;
- User consultations;
- Finalization of new reporting forms and other blocks of the system;
- Regular creation of database backups.
We are planning to buy 1C Vehicle Management 8, please tell me if integration with the Omnicomm GPS monitoring system is possible.
Yes, the PRO version program can exchange data with Omnicomm through a direct connection to the system database. The exchange can take place manually or automatically.
We heard that the program code in the program is closed for editing. Is it so?
Partly so. A small part of the program code is covered by a security module. Although in practice this has never stopped us from refining the system.
How is accounting handled in 1C Vehicle Management 8?
Since 1C UAT is usually installed on 1C Accounting, there can be no problems with submitting financial statements. Sometimes the base is divided into “management” and “accounting”. In this case, managers and dispatchers work in their own configuration, and accounting departments work in their own. Data is transferred through a configured exchange.
The 1C UAT kit usually includes:
- Two disks: installation disk and information disk;
- User's Guide for using the program;
- The industry solution's protection key is "Katran";
- Solution registration form.
Video review of the 1C UAT 8 program:
How to work in 1C Vehicle Management 8.3:
Joint solution 1C:Enterprise 8. Vehicle management. Standard is a software product for automating operational and management accounting processes in motor transport companies and organizations, as well as in transport departments of various production, trading and other enterprises that use vehicles for corporate purposes.
Configuration 1C:Enterprise 8. Vehicle management. The standard is an independent software product created on the 1C:Enterprise 8 platform, the functioning of which does not require the purchase of any additional products on the 1C 8 platform.
However, “1C: Motor Transport Management Standard” integrates very flexibly and technologically with standard 1C products into a common information base:
1C: Trade Management;
1C: Enterprise Accounting;
1C:Manufacturing enterprise management.
Price for 1C - Motor Transport Management Standard
- 1C:Enterprise 8. Vehicle management Standard RUR 25,800 Buy
- 1C:Vehicle Management Standard. Client license for 1 rub.m. 8,500 rub.
- 1C:Vehicle Management Standard. Client license for 5 rubles. RUB 37,500
- 1C:Vehicle Management Standard. Client license for 10 rubles. 73,500 rub.
- 1C:Vehicle Management Standard. Client license for 20 rubles. RUB 138,975
- 1C:Vehicle Management Standard. Client license for 50 rubles. RUB 327,000
- 1C:Vehicle Management Standard. Client license for 100 rubles. RUB 572,250
1C:Enterprise 8. Vehicle management can be divided into the following functional modules:
Control room module;
PTO module;
Fuel and lubricants metering module;
Repair accounting module;
Warehouse accounting module;
Mutual settlements module;
Driver work accounting module;
Cost accounting module;
Planning module.
Control room module
Dispatch module of the 1C program: Vehicle management serves for accepting orders for vehicles, creating daily orders for issuing route sheets and vehicles, issuing waybills and processing them.
Orders for vehicles can be received both from internal divisions of the enterprise and from third-party contractors. The order may specify: characteristics of the cargo, transport requirements, transportation route. It is also possible to control the status of the order.
PTO module
Using the directories “Vehicle Models”, “Vehicles”, “Vehicle Equipment”, all necessary information is recorded:
Accounting for production of vehicles and equipment;
Maintaining a directory of vehicles;
Monitoring the timing of tire and battery replacement;
Road accident recording;
Maintenance planning;
Controlling the validity periods of various documents: MTPL policies, driver’s licenses, medical certificates, etc.
Fuel and lubricants metering module
Fuel and lubricants module of the 1C software package: Vehicle Management designed for accounting operations for the receipt, issue and consumption of fuel and lubricants. To register the receipt and issue of fuel and lubricants, the documents “Receipt of goods” and “Refilling of fuel and lubricants” are used. Fuel consumption is calculated in waybills. To process the return of fuel from a vehicle to a warehouse, there are special documents for draining fuel and lubricants.
Repair accounting module
This module is designed to record orders for repair and maintenance of vehicles, as well as record scheduled maintenance and repairs performed, replacement of batteries and tires. Repair accounting module of the 1C program: Vehicle Management allows you to keep track of repairs performed both in the enterprise’s own repair area and in third-party car service centers.
Warehouse module
Warehouse module effective when carrying out various warehouse operations: receipt of products and materials into the warehouse, control of movement between warehouses and write-off of goods. The procedure for writing off materials can be carried out in one of the following ways: LIFO, FIFO and average.
Settlement module
IN mutual settlements management module of the 1C: Motor Transport Management program functions of recording tariffs and price lists, calculating the cost of transport services, issuing invoices, acts and registers for services provided were used.
A built-in tariff directory with a complex hierarchical structure allows you to set different areas of validity of price lists: for routes, for counterparties and counterparty agreements, for vehicle models.
Driver work accounting module
This module allows you to solve two main tasks: calculating wages according to waybills and recording drivers’ working hours. Drivers' working hours are calculated during the processing of waybills and repair sheets. Special documents are also available that allow you to establish various deviations in the use of working time. The module provides accurate recording of working time for multi-day travel orders and night shift work.
Cost accounting module
Cost accounting module serves to keep track of direct costs and distribute indirect costs between vehicles. The module accepts expense reports by vehicle, cost item, customer and department and analyzes the profitability and operating efficiency of each vehicle.
Cost accounting module of the 1C program: Motor Transport Management allows you to set different cost plans and accordingly take into account the costs of providing transport services to third-party clients and the internal costs of operating vehicles for corporate purposes of the enterprise.
